Title: Facilities Maintenance Coordinator
Position Classification: Facilities Maintenance Coordinator
Department: General Administration/Facilities
Reports to: Finance Director
1 Regular/ FT 40 hrs/wk
Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications, they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience. Bilingual English/Spanish Encouraged
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ABOUT OREGON CASCADES WEST COUNCIL OF GOVERNMENTS (OCWCOG)
OCWCOG manages a variety of local, State, and Federal programs to serve residents, local governments, and businesses in our tri-County Region. OCWCOG is recognized by the State of Oregon as an Area Commission on Transportation (ACT) and a Type B Medicaid Transfer Agency. Additionally, the association is recognized by the Federal Government as an Area Agency on Aging (AAA), an Economic Development District (EDD), an Economic Development Revolving Loan Fund Coordinator, a U.S. Department of Agriculture Revolving Loan Agency, and staffs the two Metropolitan Planning Organizations (MPOs) in the Region. These designations increase OCWCOG’s ability to serve our communities’ needs.
As an Oregon intergovernmental entity, in addition to the programs and services that OCWCOG is required by State or Federal contract to provide, OCWCOG helps businesses find appropriate capital; facilitates seniors and persons with disabilities plan for independent living; coordinates local road improvement priorities; and assists with administration and technical support for its member governments.
Each program works towards OCWCOG’s mission of helping the Region’s communities collaborate to solve problems and connect member governments, businesses, and individuals with a wide array of resources.
SUMMARY OF POSITION
Performs position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work related-associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Works in a manner to achieve agency strategic priorities. Demonstrates positive acceptance of constructive feedback and suggestions, in an effort to strengthen work performance. Demonstrates an ability to identify and, consistent with state law and OCWCOG rules, contract with for services beyond his capacity to supply. Contributes to a positive, respectful and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services.
Provides maintenance, light janitorial, general support and safety in maintaining OCWCOG owned and leased office building(s), facility grounds and equipment. Performs uncomplicated repairs, some janitorial, minor exterior maintenance, moving and adjusting equipment and materials, and shipping/receiving of materials. Contracts for repairs, maintenance and landscaping work which require skills, time or manpower beyond the capacity of the Facilities Maintenance Coordinator. This position is a Mandatory Reporter by statutory requirement.
ESSENTIAL JOB DUTIES (90%)
Maintenance & Repair (40%)
Follows State of Oregon Procurement regulations to obtain appropriate building and grounds maintenance contractors and makes recommendations to supervisor.
Maintains and coordinates grounds maintenance (i.e. sprinklers, vegetation, parking lot, etc.). Performs minor interim maintenance as needed off cycle.
Maintains professional appearance of building exterior and parking lot. Works with appropriate contractors and provides oversight, as needed.
Makes uncomplicated repairs (i.e., unclogging sinks and/or toilets, repairing leaky faucets, etc.); replaces light bulbs in ceiling or outdoor fixtures, occasionally repairs and paints interior walls as needed.
Recognizes janitorial needs and performs independently without additional prompting
Designs, assembles/disassembles and makes adjustments and repairs to furniture purchased from various manufacturers in accordance with local/state/federal regulations (i.e. ADA, OSHA, etc.)
Oversees and directs the work of temporary contract labor as required.
Evaluates subcontract personnel to ensure maximum productivity and cost effectiveness in accordance with new/established agreements and makes changes as required.
Performs and coordinates a variety of building trades including carpentry, plumbing, electrical, painting, etc. Coordinates with the Finance Director and the Contracts Unit the terms of contracts and provides regular updates as needed.
Maintains facility records and schedule of maintenance, repairs, contacts and costs associated with these activities. Monitoring functionality and ability to sustain what is required within budget restraints.
Continuously monitors and evaluates HVAC units.
Building Oversight & Responsibility (35%)
Assesses building repairs and fixes or makes arrangements with appropriate contractors to have repaired for two OCWCOG owned buildings and property.
Works with property manager(s) for maintenance and repairs needed for leased facilities.
Works closely with all required local and state organizations (i.e. fire, police, building inspections, planning, etc.) to ensure compliance and appropriate building oversight.
Provides consultation to management as to the design feasibility of construction modifications.
Provides consultation to management as to space planning, including determining potential for leased space.
Monitors and updates space allocation for budgeting/costing purposes.
Functions within the confines of budget guidelines.
Responsible for furniture inventory, coordinating with the supervisor and Finance Department on procurement and disposal of furniture and equipment.
Works with commercial realtors to procure lessors.
Security & Safety (15%)
Responsible for physical security of facilities which includes maintaining computerized database for coded door locking system and contacting security data center to activate and deactivate Prox cards.
First point of contact with security and emergency personnel when building safety and/or security has been compromised.
Schedules all required building inspections including, but not limited to, fire extinguishers, elevators, alarms, backflow, building improvements, etc.
OTHER JOB DUTIES (10%)
Works with and serves in an advisory capacity on the safety committee to ensure a safe and healthy working environment in accordance with local, state and OSHA regulations.
Performs other related duties as assigned by supervisor.
SUPERVISION RECEIVED: Receives general supervision from the Finance Director.
SUPERVISORY RESPONSIBILITIES: None.
WORKING ENVIRONMENT
The position requires incumbent to perform strenuous physical work. Work requires regular operation of light equipment, use of hand and power tools. Activity and types of duties performed require manual coordination and dexterity. Frequent travel may be required to pick up supplies or visit other OCWCOG buildings. Some evening and weekend work may be required during scheduled projects, or in the event of a building emergency or security breech.
MINIMUM QUALIFICATIONS
Experience and Training
High school diploma or equivalent plus three (3) years of experience in property management or facilities operations; Or, any satisfactory combination of education, experience and training which demonstrates the knowledge, skills and abilities to perform the duties of the job. Strong negotiation and project management skills desirable.
Knowledge, Skills and Abilities
Knowledge of work-related safety regulations and practices including hazardous materials and working at extreme heights;
Knowledge of HIPAA rules around confidentiality;
Knowledge and proficiency in the use of Microsoft Office software, including but not limited to, Word, Excel, Access, and PowerPoint;
Familiarity with the operation and safety precautions involving hand and power tools;
Familiarity with HVAC, electrical, plumbing theory;
Ability to make uncomplicated repairs to commonly used equipment/fixtures;
Ability to exercise good time management skills in order to accomplish both daily tasks and on-going projects;
Ability to make judgment calls on when to proceed and when to consult others;
Ability to handle and prioritize multiple tasks;
Ability to work independently, organize and structure own work, and exercise initiative;
Ability to analyze data and problem solve;
Ability to cope with multiple deadlines;
Ability to effectively communicate both orally and in writing including capacity to understand content of contracts and technical specifications;
Ability to pay attention to detail; and,
Excellent interpersonal skills with the ability to exercise a high level of professionalism, confidentiality, and diplomacy.
Licenses, Certificates, & Other Requirements
Possession of a Valid Oregon Driver’s License and have reliable transportation in order to travel throughout the three-county area.
Must be able to successfully pass a criminal history background check.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.
COMPENSATION PACKAGE
Starting salary is $20.50 - $27.26/hourly DOQE. A step increase will be awarded upon successful completion of a probationary period (typically six months), and then annually thereafter to the top of the range. OCWCOG offers an attractive benefits package including:
Retirement – OCWCOG pays both the employer’s percentage, and employee’s six percent (6%) contribution into the Oregon Public Employees System (PERS). In addition to PERS, OCWCOG pays into Social Security.
Insurance – For select plans, OCWCOG currently pays one hundred percent (100%) of the insurance premiums for the employee and their eligible dependents. The insurance package includes medical, prescription, dental and vision coverage, alternative care, life, accidental death and dismemberment, as well as long-term disability.
Holiday Leave – OCWCOG provides eleven and one half (11 ½) fixed holidays, plus two (2) personal days during each fiscal year.
Additional Benefits – Deferred compensation options, Long-term care Insurance, Employee Assistance Program, Credit Union memberships, and options to participate in pre-tax Health Savings Account or Flexible Spending Account.
Sick Leave – Full-time employees accrue eight (8) hours of sick leave each month.
Vacation Leave – Full-time employees accrue vacation leave each month according to the following schedule:
0-36 months - 8 hours/month
37-72 months - 10 hours/month
73-144 months - 14 hours/month
145 months and above - 16 hours/month
GENERAL INFORMATION
This position is represented by the Service Employees International Union (SEIU), pursuant to Article 14 of the Collective Bargaining Agreement.
If you are offered employment, the offer will be contingent upon the outcome of a criminal records check, and the information will be shared with Human Resources. Any criminal history will be reviewed and could result in the withdrawal of the offer or termination of employment.
TO APPLY
You must submit the following application materials to be considered as a viable candidate:
A current resume that clearly describes your experience, skills, and/or knowledge related to the requirements of the position and demonstrates that you meet qualifications of the position listed above.
A cover letter explaining how your background, experience and training qualify you for this position. Please describe your experience and training specifically as they relate to the Desired Attributes.
If you are an eligible veteran and wish to claim veterans’ preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans’ preference points, you MUST attach to your application materials the following required documentation:
• A copy of your DD214/DD215 form; OR a letter from the US Dept of Veteran’s Affairs indicating you receive a non-service connected pension for the five (5) point preference.
• A copy of your DD214/DD215 form; AND a copy of your veteran’s disability preference letter from the Dept. of Veterans’ Affairs for the ten (10) point preference.
If you have any questions please contact HR at hrrecruit@ocwcog.org. In the subject line please include the position title and the posting number 202339
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