TITLE: Roving Meal Site Manager 

CLASS: Meal Site Manager

Program: Meals on Wheels 

Limited Term for Two Years: Full-Time 40 hours a week 

Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience.

ABOUT OREGON CASCADES WEST COUNCIL OF GOVERNMENTS (OCWCOG)

OCWCOG manages a variety of local, State, and Federal programs to serve residents, local governments, and businesses in our tri-County Region. OCWCOG is recognized by the State of Oregon as an Area Commission on Transportation (ACT) and a Type B Medicaid Transfer Agency. Additionally, the association is recognized by the Federal Government as an Area Agency on Aging (AAA), an Economic Development District (EDD), an Economic Development Revolving Loan Fund Coordinator, a U.S. Department of Agriculture Revolving Loan Agency, and staffs the two Metropolitan Planning Organizations (MPOs) in the Region. These designations increase OCWCOG’s ability to serve our communities’ needs.

As an Oregon intergovernmental entity, in addition to the programs and services that OCWCOG is required by State or Federal contract to provide, OCWCOG helps businesses find appropriate capital; facilitates seniors and persons with disabilities plan for independent living; coordinates local road improvement priorities; and assists with administration and technical support for its member governments.

Each program works towards OCWCOG’s mission of helping the Region’s communities collaborate to solve problems and connect member governments, businesses, and individuals with a wide array of resources.

SUMMARY OF POSITION

This position will be primarily located at the Albany Meals on Wheels Site, but will routinely support and travel to all Benton and Linn County Meal Site locations.  May support Lincoln County Meal Sites on an intermittent, need-only basis. This position is limited term which means it is budgeted for two years.  

This position manages the day-to-day operation of a meal site serving five days per week for Dining Room and Meals on Wheels in Linn and Benton Counties.  Coordinates all meal related activities including volunteer recruitments and training, community relations, record keeping and fund-raising. Routinely handles confidential information.

Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully.  Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work related-associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner.  Demonstrates positive acceptance of constructive feedback and suggestions, in an effort to strengthen work performance.  Contributes to a positive, respectful and productive work atmosphere.  Regular attendance is required to meet the demands of this job and to provide necessary services.

ESSENTIAL JOB DUTIES

50% Meal Site Management

•  Directs the receiving, holding and serving of all foods following proper health and sanitation procedures, and Meals on Wheels policies as outlined in the Meals on Wheels Policies and Procedures Manual.
•  Monitors quality, appearance, and menu adherence of food.
•  Plans and coordinates support service activities with advice and assistance from participants, the Meals on Wheels Program Supervisor.
•  Responsible for creating a welcoming atmosphere in the dining room, including decorating, hosting/greeting, party planning, etc.
•  Maintains meal site records and prepares meal site reports on computer.

       5% Participates in staff meetings and other training events.

       5% Performs other related duties as assigned by supervisor. 

WORKING ENVIRONMENT

Work is performed in a busy dining room and kitchen setting.  Work requires the ability to stand for long periods of time along with lifting and carrying large hotel pans of hot food.  Frequent travel is required in order to travel to meal sites, attend meetings, deliver meals, or to pick up supplies.

SUPERVISION RECEIVED

Receives direct supervision from the Meals on Wheels Program Supervisor through written procedures, staff meetings and consultation.

SUPERVISORY RESPONSIBILITIES: While direct supervision of staff is not a responsibility of this position, the incumbent is responsible for recruiting, hiring, training and supervising the work activities of non-paid volunteers.

MINIMUM QUALIFICATIONS

Experience & Training

    Graduation from high school or equivalent and minimum two years’ experience in a volunteer or paid supervisory position, plus experience in working with adults; OR, a satisfactory combination of equivalent education, training and experience which demonstrates knowledge, skills and abilities to perform the duties of the job.        

Knowledge, Skills and Abilities

Knowledge of the community in which the dining center is located;

Knowledge of spelling and business grammar;

Knowledge of and ability to operate, a personal computer;

Knowledge of basic clerical and telephone skills;

Ability to understand the differing needs of the elderly and to relate to older adults with respect, patience and a sense of humor.

Ability to work independently, diplomatically, and handle multiple projects and a high volume of work;

Ability to recruit, train, and supervise volunteers;

       Ability to exercise good time management skills in order to accomplish both daily tasks and on-going projects;

Ability to get along well with others demonstrated by excellent interpersonal skills;

Ability to maintain accurate records;

Ability to stand for long periods of time;

Ability to lift and carry large pans of hot food;

Ability to effectively communicate both orally and in writing;

Skills in composing standard business letters;

Excellent organizational skills with the ability to coordinate and prioritize work.

Licenses, Certificates, & Other Requirements

• Possession of a Valid Oregon Driver’s License, or have the ability to obtain reliable transportation in order to travel throughout the three-county area.
• Must obtain a Food Handler’s permit within 30 days of employment.
• Must successfully complete a criminal background check.
• This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position.  Employees are required to follow any  other job-related instructions and to perform any other job-related duties requested by their supervisor.
  
• Requirements are representative of minimum levels of knowledge, skills and abilities.  To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.

SALARY and BENEFITS:  

Starting salary is $15.42 - $20.66/hr. DOQE. A step increase will be awarded upon successful completion of a probationary period (typically six months), and then annually thereafter to the top of the range. OCWCOG offers an attractive benefits package including:

Retirement – OCWCOG pays both the employer’s percentage, and employee’s six percent (6%) contribution into the Oregon Public Employees System (PERS). In addition to PERS, OCWCOG pays into Social Security. 
Insurance – For select plans, OCWCOG currently pays one hundred percent (100%) of the insurance premiums for the employee and their eligible dependents. The insurance package includes medical, prescription, dental and vision coverage, , life, accidental death and dismemberment, long term disability .
Holiday Leave – OCWCOG provides ten and one half (11 ½) fixed holidays, plus two (2) personal days during each fiscal year.
Additional Benefits – Deferred compensation options, Long-term care Insurance, Employee Assistance Program, Credit Union memberships, and options to participate in pre-tax Health Savings Account or Flexible Spending Account.
Sick Leave – Full-time employees accrue eight (8) hours of sick leave each month.
Vacation Leave – Full-time employees accrue vacation leave each month according to the following schedule:
            0-36 months              -  8 hours/month
          37-72 months              - 10 hours/month
        73-144 months              - 14 hours/month
      145 months and above     - 16 hours/month

GENERAL INFORMATION
This position is represented by the Service Employees International Union (SEIU).

TO APPLY
You must submit the following application materials to be considered as a viable candidate:

1. A completed application and current resume that clearly describes your experience, skills, and/or knowledge related to the requirements of the position and demonstrates that you meet qualifications of the position listed above.

2. A cover letter explaining how your background, experience and training qualify you for this position. Please describe your experience and training specifically as they relate to the Minimum Qualifications.

If you are an eligible veteran and wish to claim veterans’ preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans’ preference points, you MUST attach to your application materials the following required documentation:

• A copy of your DD214/DD215 form; OR a letter from the US Department of Veteran’s Affairs indicating you receive a non-service connected pension for the five (5) point preference.
• A copy of your DD214/DD215 form; AND a copy of your veteran’s disability preference letter from the Dept. of Veterans’ Affairs for the ten (10) point preference.

OCWCOG provides veterans’ preference in employment to all eligible veterans.  For more information, please go to the State website:  

Veterans Information

OCWCOG is an equal opportunity/ affirmative action employer and is strongly committed to enhancing the diversity of its workforce.  Assistance will be provided in the recruitment, application and selection process to applicants with disabilities who request such assistance.  Please call (541) 967-8720 as early as possible regarding any assistance you may require.
If you have any questions please contact HR at hrrecruit@ocwcog.org.   In the subject line please include the position title and the posting number #202223.

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