ABOUT OREGON CASCADES WEST COUNCIL OF GOVERNMENTS (OCWCOG)

OCWCOG manages a variety of local, State, and Federal programs to serve residents, local governments, and businesses in our tri-County Region. OCWCOG is recognized by the State of Oregon as an Area Commission on Transportation (ACT) and a Type B Medicaid Transfer Agency. Additionally, the association is recognized by the Federal Government as an Area Agency on Aging (AAA), an Economic Development District (EDD), an Economic Development Revolving Loan Fund Coordinator, a U.S. Department of Agriculture Revolving Loan Agency, and staffs the two Metropolitan Planning Organizations (MPOs) in the Region. These designations increase OCWCOG’s ability to serve our communities’ needs.

As an Oregon intergovernmental entity, in addition to the programs and services that OCWCOG is required by State or Federal contract to provide, OCWCOG helps businesses find appropriate capital; facilitates seniors and persons with disabilities plan for independent living; coordinates local road improvement priorities; and assists with administration and technical support for its member governments.

Each program works towards OCWCOG’s mission of helping the Region’s communities collaborate to solve problems and connect member governments, businesses, and individuals with a wide array of resources.

Title:  In-Home Assistant JP 202050

Position Classification:  In Home Assistant

Department: Senior and Disability Services (Toledo or Albany)

Reports to:  Senior and Disability Services Program Manager

SUMMARY OF POSITION

Provides unit administrative support functions for In-Home Services Program.  Maintains current, accurate provider files.  Acts as a QED to initiate criminal-records checks for client-employed provider applicants.  Provides data entry, form completion, claims review, technical assistance and general resolution for CEP screens and MMIS systems.

ESSENTIAL JOB DUTIES

Performs position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully.  Engages in effective team participation through willingness to assist and support co-workers, supervisors, and other work related-associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner. Demonstrates openness of constructive feedback and suggestion, in an effort to strengthen work performance. Contributes to a positive, respectful and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services.

Provides application and instructions to potential HCWs, accepts and processes HCW applications.

Monitors initial and ongoing initiation of background checks processed by DHS Background Check Unit (BCU) CRIMS system.  Explains fingerprint process and assists with directing potential or renewing HCWs to field print locations or local law enforcement.  Assists with directing any received finger print cards to the BCU.

-    Processes all related service plan authorizations to create various vouchers, mails task lists           and notification of change in hours to HCWs. 

Processes service plan authorization to enter in care plans into MMIS.  Resolves MMIS billing problems.

Provides, coordinates and schedules orientation training for all new providers.  Processes all related paperwork.

Provides ongoing information and assistance with HCW questions regarding the payment system, and voucher questions.  Directs HCWs questions to other appropriate resources when necessary. 

Maintains HCW files.

Completes HCW employment verification requests.

OTHER JOB DUTIES

Arranges for training for Home Care Workers.

Provides backup support to other unit staff as directed by supervisor.

Maintain confidentiality of client and provider information in accordance with HIPAA rules

Performs other related duties as assigned by supervisor.

SUPERVISION RECEIVED

Receives general supervision from the Senior and Disability Services Program Manager.

SUPERVISORY RESPONSIBILITIES:  None

WORKING ENVIRONMENT

Work is performed primarily in an office environment utilizing a personal computer, telephone and a variety of office equipment.  Position requires sitting for long periods of time and performing extensive computer and telephone work.  Occasional travel may be required to attend meetings, pick up meeting supplies, or run errands for the program.

MINIMUM QUALIFICATIONS

Experience & Training

Graduation from high school or equivalent, and three years experience; OR, any satisfactory equivalent combination of education, training, and experience which demonstrates the knowledge, skills and abilities to perform the duties of the job.

Knowledge, Skills and Abilities

Excellent knowledge of business English, spelling and punctuation;

Considerable knowledge of modern office practices and procedures;

Knowledge of confidentiality rules regarding client and provider records, including HIPAA regulations;          

Knowledge of general bookkeeping procedures;

Ability to understand verbal and written operating instructions and procedures and to initiate suggestions for appropriate involvement;

Ability to read, prepare and understand statistical reports and recognize mathematical and/or data entry errors;

Ability to work with other staff and the public in a courteous and efficient manner;

Ability to identify and refer significant policy inquiries to supervisor;

Ability to work independently and handle multiple projects and a high volume of work;

Ability to initiate own work with a minimum of supervision;

Ability to operate a variety of standard office machines and equipment;

Ability to operate a multi-line telephone system;

Ability to communicate well orally and in writing;

Ability to type accurately;

Ability to use, and knowledge of, personal computers and word processing and data base software;

Skills in performing detailed and complex clerical tasks.

Licenses, Certificates, & Other Requirements

Possession of a Valid Oregon driver’s license or ability to travel throughout a two county area.

Position requires successful completion of a criminal history, driving record check, and fingerprinting.

Must become QAD Certified within 60 days of employment in order to conduct criminal history checks.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position.  Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and abilities.  To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.

COMPENSATION PACKAGE

Starting salary is $17.07 - $22.84/hourly DOQE. A step increase will be awarded upon successful completion of a probationary period (typically six months), and then annually thereafter to the top of the range. OCWCOG offers an attractive benefits package including:

Retirement – OCWCOG pays both the employer’s percentage, and employee’s six percent (6%) contribution into the Oregon Public Employees System (PERS). In addition to PERS, OCWCOG pays into Social Security. 
Insurance – For select plans, OCWCOG currently pays one hundred percent (100%) of the insurance premiums for the employee and their eligible dependents. The insurance package includes medical, prescription, dental and vision coverage,  life, accidental death and dismemberment, long term disability.
Holiday Leave – OCWCOG provides ten and one half (10 ½) fixed holidays, plus two (2) personal days during each fiscal year.
Additional Benefits – Deferred compensation options, Long-term care Insurance, Employee Assistance Program, Credit Union memberships, and options to participate in pre-tax Health Savings Account or Flexible Spending Account.
Sick Leave – Full-time employees accrue eight (8) hours of sick leave each month.
Vacation Leave – Full-time employees accrue vacation leave each month according to the following schedule:
            0-36 months              - 8 hours/month
          37-72 months              - 10 hours/month
        73-144 months              - 14 hours/month
      145 months and above     - 16 hours/month

GENERAL INFORMATION
This position is represented by the Service Employees International Union (SEIU), pursuant to Article 14 of the Collective Bargaining Agreement.

TO APPLY

You must submit the following application materials to be considered as a viable candidate:

1. An application and current resume that clearly describes your experience, skills, and/or knowledge related to the requirements of the position and demonstrates that you meet qualifications of the position listed above.

2. A cover letter explaining how your background, experience and training qualify you for this position. Please describe your experience and training specifically as they relate to the Minimum Qualifications.

If you are an eligible veteran and wish to claim veterans’ preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans’ preference points, you MUST attach to your application materials the following required documentation:

• A copy of your DD214/DD215 form; OR a letter from the US Department of Veteran’s Affairs indicating you receive a non-service connected pension for the five (5) point preference.
• A copy of your DD214/DD215 form; AND a copy of your veteran’s disability preference letter from the Dept. of Veterans’ Affairs for the ten (10) point preference.

OCWCOG provides veterans’ preference in employment to all eligible veterans.  For more information, please go to the State website:  

OCWCOG is an equal opportunity/ affirmative action employer and is strongly committed to enhancing the diversity of its workforce.  Assistance will be provided in the recruitment, application and selection process to applicants with disabilities who request such assistance.  Please call (541) 967-8720   as early as possible regarding any assistance you may require.

If you have any questions please contact HR at hrrecruit@ocwcog.org.   In the subject line please include the position title and the posting number.

To apply scroll down to the bottom and click Apply.

The Position Number for this position is 202050.