ABOUT OREGON
CASCADES WEST COUNCIL OF GOVERNMENTS (OCWCOG)
OCWCOG
manages a variety of local, State, and Federal programs to serve residents,
local governments, and businesses in our tri-County Region. OCWCOG is
recognized by the State of Oregon as an Area Commission on Transportation (ACT)
and a Type B Medicaid Transfer Agency. Additionally, the association is
recognized by the Federal Government as an Area Agency on Aging (AAA), an
Economic Development District (EDD), an Economic Development Revolving Loan
Fund Coordinator, a U.S. Department of Agriculture Revolving Loan Agency, and
staffs the two Metropolitan Planning Organizations (MPOs) in the Region. These
designations increase OCWCOG’s ability to serve our communities’ needs.
As an Oregon
intergovernmental entity, in addition to the programs and services that OCWCOG
is required by State or Federal contract to provide, OCWCOG helps businesses
find appropriate capital; facilitates seniors and persons with disabilities
plan for independent living; coordinates local road improvement priorities; and
assists with administration and technical support for its member governments.
Each program works towards OCWCOG’s mission of helping the
Region’s communities collaborate to solve problems and connect member
governments, businesses, and individuals with a wide array of resources.
TITLE: Administrative
Assistant
CLASS: Administrative
Assistant
Program: Linn/Benton
Senior and Disability Services Division
Regular
Full-Time (40 hrs/wk)
OHA temporary rule 333-019-1010 has not identified this position
as a “healthcare worker” as of this date. This position is not required to
complete their COVID-19 vaccination series. This is subject to change if any subsequent rules are issued or
current rules are modified.
SUMMARY OF POSITION
Provides a variety of administrative, clerical, and computer
software support for the Senior and Disability Services Program. , e.g., prepares reports, completes forms,
compiles information for analysis, maintains mailing lists and various
databases, provides data entry and processing.
Works on special projects as assigned.
ESSENTIAL JOB DUTIES
Performs position duties in a manner that promotes customer
service and harmonious working relationships, including treating all persons
courteously and respectfully. Engages in
effective team participation through willingness to assist and support
co-workers, supervisors, and other work related-associations. Develops good
working relationships with division and agency staff and supervisors through
active participation in accomplishing group projects and in identifying and
resolving problems in a constructive manner.
Demonstrates positive acceptance of constructive feedback and
suggestions, in an effort to strengthen work performance. Contributes to a positive, respectful and
productive work atmosphere. Regular
attendance is required to meet the demands of this job and to provide necessary
services.
- Receives quarterly STF provider report,
checks for accuracy and completeness, and sends to Linn County for
payment.
- Orders, organizes and maintains office and
meeting supplies.
- Types various documents, reports and
letters from tapes, rough draft, and handwritten or electronic documents as
delegated. Manipulate and maintain
electronic versions of various documents.
- Performs a variety of other administrative
and clerical-related duties in support of Senior and Disability Services
Program.
- Provides training to Albany Senior and
Disability Services staff and technical assistance for MMIS functions for
Albany staff.
- Maintains trust and agency system; receives
receipts for checks/monies (AFS29); does banking; notifies workers and managers
of discrepancies.
- Issues pin numbers and EBT cards
- Audits Special Cash pay and transportation
requests.
- Receives and processes lost check
affidavits for client/providers who have not received their issued check.
Prepares spreadsheets and reports using various spreadsheet,
database and word processing software.
Serves as resource for staff by trouble shooting computer software
applications and problems, providing support as one of the Senior and
Disability Services local expert on computer systems and software.
Maintains and updates department mailing lists in database.
Coordinates and maintains the program website.
-
WORKING ENVIRONMENT
Work is performed primarily in an office environment utilizing a
personal computer, telephone and a variety of office equipment. Position requires sitting for long periods of
time and performing extensive computer work.
Occasional travel may be required to attend meetings, pick up meeting
supplies, or run errands for the program.
SUPERVISION RECEIVED: Receives general supervision from Senior Services
Program Support Supervisor.
SUPERVISORY
RESPONSIBILITIES: None
MINIMUM QUALIFICATIONS
- Experience
& Training
Completion of high school or equivalent, and two years’ experience
which demonstrates knowledge, skills, and abilities of position; OR, any
satisfactory equivalent combination of education, training, and experience
which demonstrates the knowledge, skills and abilities to perform the duties of
the job.
- Knowledge,
Skills and Abilities
Knowledge of confidentiality rules regarding client and provider
records, including HIPAA regulations;
Knowledge of, and ability to operate, a personal computer;
Thorough knowledge and proficiency in the use of Microsoft
software;
Excellent knowledge of business English, spelling and punctuation;
Considerable knowledge of modern office practices and procedures;
Ability to exercise good time management skills in order to
accomplish both daily tasks and on-going projects;
Ability to operate a variety of office machines and assist and
train others in using standard office equipment;
Ability to operate a multi-line telephone system;
Ability to understand verbal and written operating instructions
and procedures and to initiate suggestions for appropriate involvement;
Ability to initiate own work with a minimum of supervision;
Ability to communicate well in writing and verbally;
Skills in performing detailed and complex clerical tasks;
Excellent skills in proofreading, editing and graphics layout
required.
Licenses,
Certificates, & Other Requirements
Possession of a Valid Oregon Driver’s License, or have the ability
to obtain reliable transportation in order to travel throughout the
three-county area.
Position requires successful completion of a criminal history and
driving record check.
This job description in no way states or implies that these are
the only duties to be performed by an employee occupying this position. Employees are required to follow any other
job-related instructions and to perform any other job-related duties requested
by their supervisor.
Requirements are representative of minimum levels of knowledge,
skills and abilities. To successfully
perform this job, the employee will possess the abilities or aptitudes to
perform each duty proficiently
COMPENSATION PACKAGE
Starting salary is $16.99- $22.84/hourly DOQE. A step increase will be awarded
upon successful completion of a probationary period (typically six months), and
then annually thereafter to the top of the range. OCWCOG offers an attractive
benefits package including:
Retirement – OCWCOG pays both the employer’s percentage, and employee’s
six percent (6%) contribution into the Oregon Public Employees System (PERS).
In addition to PERS, OCWCOG pays into Social Security.
Insurance – For select plans, OCWCOG currently pays one hundred percent
(100%) of the insurance premiums for the employee and their eligible
dependents. The insurance package includes medical, prescription, dental and
vision coverage, life, accidental death
and dismemberment, long term disability .
Holiday Leave – OCWCOG provides ten and one half (10 ½) fixed holidays,
plus two (2) personal days during each fiscal year.
Additional Benefits – Deferred compensation options, Long-term care
Insurance, Employee Assistance Program, Credit Union memberships, and options
to participate in pre-tax Health Savings Account or Flexible Spending Account.
Sick Leave – Full-time employees accrue eight (8) hours of sick leave
each month.
Vacation Leave – Full-time employees accrue vacation leave each month
according to the following schedule:
0-36
months
- 8 hours/month
37-72
months
- 10 hours/month
73-144
months
- 14 hours/month
145 months and
above - 16 hours/month
GENERAL INFORMATION
This position is represented by the Service Employees International Union
(SEIU).
TO APPLY
You must submit the following application materials to be considered as a
viable candidate:
1. A completed
application and current resume that clearly describes your experience,
skills, and/or knowledge related to the requirements of the position and
demonstrates that you meet qualifications of the position listed above.
2. A cover letter explaining how your
background, experience and training qualify you for this position. Please
describe your experience and training specifically as they relate to the
Minimum Qualifications.
If you are an eligible veteran and wish to claim veterans’ preference points
AND you also meet the minimum qualifications for this position, the points will
be added to your score. To receive veterans’ preference points, you MUST attach
to your application materials the following required documentation:
• A copy of your DD214/DD215 form; OR a
letter from the US Department of Veteran’s Affairs indicating you receive a
non-service connected pension for the five (5) point preference.
• A copy of your DD214/DD215 form; AND a copy of your veteran’s disability
preference letter from the Dept. of Veterans’ Affairs for the ten (10) point
preference.
OCWCOG
provides veterans’ preference in employment to all eligible veterans. For
more information, please go to the State website:
Veterans Information
OCWCOG
is an equal opportunity/ affirmative action employer and is strongly committed
to enhancing the diversity of its workforce. Assistance will be provided
in the recruitment, application and selection process to applicants with
disabilities who request such assistance. Please call (541) 967-8720 as early as possible regarding
any assistance you may require.
If you have any questions please contact HR at hrrecruit@ocwcog.org.
In the subject line please include the position title and the posting number.
To apply scroll down to the bottom and click
Apply.
The Posting Number for this position is 202138.